What it does, in 35 seconds
No sound, no sign-up, no sales call.
Silent, 35 seconds. Hosted on our own server – no YouTube, no tracking pixel.
Working time records that hold up
Time tracking for the whole company. One price, not per head.
People clock in on a tablet at the door or on their own phone. irot Time watches breaks and rest periods, keeps leave and hour accounts, and has the month ready for your accountant. Free for up to 3 employees, forever; above that from €9 a month.
- No payment details
- Cancel monthly
- 60-day money-back guarantee
- Your own installationEvery company gets its own database, on servers in Germany
- Clocking without a connectionWith a card people keep clocking in; it syncs later with the original time
- Licence checked offlineOn your own server, with no connection back to us
- Twelve languagesEnglish, Spanish, Polish, Romanian, Ukrainian, Turkish, Arabic, Russian, Greek, Italian, French and German — each person picks their own
How it works
Running in three steps
Most companies set it up themselves — the wizard walks through it. If you would rather not, we do the setup with you over video.
Set up the company
A few questions in the wizard and weekly hours, holiday entitlement and public holidays are set. Your people come in from a spreadsheet, with a preview before anyone is created.
Wizard and importLet people clock in
Pair a tablet at the entrance as the time clock and hand out PINs or cards. Anyone with an e-mail address gets phone access in one click.
Tablet, phone or bothClose the month
irot Time checks every entry against the hours that were agreed. At month end the record to sign and the file for payroll are waiting.
PDF and CSV
Records
The record is finished before anyone asks for it
In the EU, the Court of Justice ruled in 2019 (C-55/18) that employers must run an objective, reliable and accessible system for measuring daily working time. In the UK the rules are lighter — since 1 January 2024 regulation 9(3) says daily hours need not be recorded individually if compliance can be shown another way. Either way, the limits below still bind you, and a record is the cheapest way to prove you kept them.
WTR 1998reg. 4
48-hour week
An average of 48 hours a week over 17 weeks, unless the worker has opted out in writing. irot Time keeps the running average, so nobody finds out in arrears.
WTR 1998reg. 10
Daily rest
Eleven uninterrupted hours between working days. If the next shift is rostered too early, managers see it before it happens.
WTR 1998reg. 12
Rest break
Twenty minutes once the day runs past six hours; thirty for workers under eighteen past four and a half. The prompt comes before the limit, not after.
WTR 1998reg. 9
What you must keep
Records adequate to show the limits were kept, including who has opted out of the 48-hour week — retained for two years.
The product
One system for every place in the company
People clock in where they work. The admin side sees the result already checked and ready for the month end.
"My day" — the whole day at a glance
One button for whatever step makes sense next, and under it today against the planned hours, the week, the leave left and the next shift. It goes on the home screen without any app store, on Android and iPhone.
- Entries carry the server time — nothing can be backdated
- A break prompt before a breach happens
- Request leave, monthly record as a PDF
- Twelve languages, one per person
The time clock is a tablet
Any tablet or computer with a browser becomes the time clock — PIN or card, and buttons big enough that nobody needs training.
- With cards it keeps working when the network drops
- A presence board, useful in a fire drill too
- Only paired devices, revocable from the admin side at any time
- Tablet, mount and card reader available as accessories
The admin side shows what needs doing
Presence, open requests and working-time warnings on one screen. Changing a recorded time needs a reason and lands in the change log.
- Leave, sickness and corrections with approval
- Roles for admin, management, staff representatives and employees
- Monthly record, timesheet and a full data export
- Payroll export as a module
Pricing
Free up to 3 employees. Then by company size.
Small companies pay nothing — forever, with every feature except the AI assistant, and without handing over payment details. Companies that grow pay by size bracket, never per head, and only for the modules they use.
| Company size | Base plan | Complete plan |
|---|---|---|
| Up to 3 employees | free forever | |
| Up to 5 | €9 | €25 |
| Up to 15 | €19 | €45 |
| Up to 30 | €35 | €85 |
| Up to 60 | €59 | €139 |
| Up to 150 | €99 | €235 |
Per month, excluding VAT, for the whole company, cancel monthly. The complete plan adds shifts, projects, payroll and flexitime; they can also be bought separately. All prices and modules
Sectors
For companies where not everyone sits at a desk
Every trade has its own rules, from site hours to night shifts in care.
Construction and trades
Site hours on a phone, workshop on a tablet, hours against each job.
Hospitality and hotels
Casual staff, split shifts and hours you can evidence.
Manufacturing and warehousing
Card at the gate, shifts, and premiums ready for payroll.
Care and health
Rotas, night shifts and rest periods watched.
Office and services
Flexitime, hours per client, remote work.
Small businesses
Enough to be covered, without a rollout project.
Data protection
German servers — or yours. No US cloud.
Working time is personnel data. Most time-tracking products end up on Amazon or Microsoft, including the ones with a European address. irot Time does not: every company gets its own installation with its own database, on our servers in Germany or on yours.
- No Amazon, no MicrosoftHetzner, Falkenstein data centre — a German company under German law, with an encrypted backup every day.
- Or entirely in your own buildingOn your server, with no connection back to us: the licence is a signed file the software checks itself. Run it yourself
- Working time, not surveillanceNo movement profile, no screen or activity monitoring, and locations are never stored.
Data centre in Germany
Your companyits own application
AppDatabaseBackup
Company Bseparate
AppDatabase
Company Cseparate
AppDatabase
or: your own server
irot Time in your buildingThe same features, no connection back to us, and the licence checked offline.
DockerLinuxBackup
Comparison
What to ask before you sign anything
Six questions worth putting to any time-tracking vendor, with our answers.
| Question | Why it matters | irot Time |
|---|---|---|
| How does the price grow with the company? | On per-head pricing, every extra pair of hands costs more. | Brackets by company size, from €9 a month |
| Is there a minimum or a base fee? | Deputy bills a £20 minimum invoice, QuickBooks Time a £16 base fee, Planday a €25 fee on top of a 10-user minimum. | Neither: six people pay as six people |
| Are clocking and holiday one product? | At Connecteam, Breathe HR, Timetastic, Planday and Factorial they are priced separately; Harvest has no leave management at all. | One price covers both |
| Do you get your money back? | Of fifteen vendors checked, only Hubstaff publishes a guarantee, at 30 days; three rule refunds out in writing. | 60 days, no questions asked |
| Is there a lock-in? | BrightHR sells 24, 36 or 60-month terms and publishes no trial. | Monthly, and the trial needs no card |
| Can you get your data out? | For your accountant, an inspection or a move to something else. | A ZIP export any time — even without a licence |
See the full comparison: fifteen vendors, every figure sourced
Questions
Questions we get
Answered short. There is more on price, technology and law on the questions page.
Or write to us: time@irot.com
Do we legally need to record working time?
In the EU, yes. The Court of Justice ruled in 2019 (C-55/18) that employers must set up an objective, reliable and accessible system to measure daily working time; member states have written that into national law. In the UK the duty is narrower: since 1 January 2024 regulation 9(3) WTR says daily hours need not be recorded individually as long as you can show the limits were kept. A record is simply the cheapest way to show it.
What does irot Time cost?
Free forever for up to 3 employees, with every feature except the AI assistant and without payment details. Above that the price follows company size, not headcount: €19 per month up to 15 people, €35 up to 30, €59 up to 60 — for the whole company. Hiring someone inside the same bracket costs nothing extra.
What if it does not fit?
You get your money back within 60 days, no questions asked. Of fifteen vendors we checked on their own pricing pages, only Hubstaff publishes a guarantee at all, at 30 days; Clockify, Timetastic and Harvest rule refunds out in writing.
Does everyone need a smartphone?
No. A tablet at the entrance works as a time clock: people clock in with a PIN or a card, and cards keep working when the internet does not. Anyone with a phone can clock in from it without installing anything from an app store.
Which languages does the app speak?
Twelve, including English, Spanish, Polish, Romanian, Ukrainian, Turkish and Arabic. Each person sees their own language when they clock in — on mixed teams that removes most clocking mistakes.
Where is our data?
On servers in Germany under GDPR, or on your own server if you prefer. Of the fifteen vendors we compared, five say which country holds the data — Breathe HR, BrightHR, Timetastic and Deputy in the UK, Hubstaff in the United States. The rest name a cloud provider without a country, or say nothing.
Do we have to tell staff we are monitoring them?
You have to be open about what you record, and that is easier here because there is not much: start, end, breaks and absences — no locations, no screenshots, no activity scores. Staff can see their own record at any time, which is what makes the system "accessible" in the sense the Court of Justice meant. Consulting staff about monitoring
Can we bring data from the system we use now?
Yes — from a spreadsheet, from your current system’s export, or straight from payslips. The import shows a preview before anyone is created, and nothing is saved until you confirm it.
Start today, free
Your own installation takes a minute: e-mail, password, done. Thirty days with everything included, AI assistant and all, no card and no automatic renewal. When the trial ends, companies with up to 3 employees simply keep working for free.
Questions? Write to time@irot.com