Everything irot Time does
One program for clocking, working time records, annual leave and rotas. What most of this market sells as three separately priced products is here in the base plan.
Clocking in
- A tablet by the door. It works as a time clock: people clock in with a PIN or a card, and cards keep working when the internet does not. Big on-screen keypad, built for gloved hands.
- A phone. The app goes on the home screen without an app store and without anyone creating an account anywhere.
- A computer. For desk work, one button in the browser.
- Twelve languages. Each person sees their own when they clock in: English, Spanish, German, Romanian, Polish, Ukrainian, Turkish, Arabic and four more.
- QR pairing to add a new device without typing a password in front of a queue.
The record
- Hours, breaks, overtime and balance, worked out as people clock and visible to them and to their manager.
- A break prompt before somebody misses their rest break, not a breach report the following month.
- A monthly PDF to sign, and a full export for whoever asks to see the records.
- Correction requests with approval and an audit log: who changed what, when and why.
- Month-end close: once a month is closed, it cannot be quietly rewritten.
Leave and absence
- Requested on a phone, approved with one tap, with the remaining days updated straight away.
- A team calendar, so next week's gaps are visible now.
- Sickness, special leave and public holidays, with the local holiday calendar loaded.
- Balances carried over from your old system, so day one already adds up.
Rotas, projects, payroll and flexitime
Four modules you add only if you need them, from €5 a month:
- Rotas: an automatic draft that already respects leave, the minimum rest period and your staffing levels, plus shift swaps between colleagues. How it works.
- Projects and sites: hours land on the right job as people clock in, with planned against actual and a CSV for invoicing.
- Payroll: a file for your accountant with night, Sunday and public-holiday premiums already calculated.
- Flexitime: hour accounts with a daily corridor, rounding rules and the six-month average, set to your own agreement.
If you want all of them, the complete plan is cheaper: €25 up to 5 employees, €85 up to 30.
AI assistant
Plain questions about your own numbers — "who built up the most overtime last month?" — and a monthly summary for management. Pseudonymised by default and never health data. It stays off until you switch it on, and it is a separate paid module.
What costs nothing extra
- The tablet time clock, with no app store involved. (On paid plans the phone app is the mobile access module; the free plan includes it.)
- Importing your people from a spreadsheet, your current system or payslips.
- Updates, e-mail support and a full export of your data.
- Servers in Germany under GDPR, or your own server.
See the prices · Compared with fifteen other vendors
Questions we get
Is there anything to install?
No. It runs in the browser, and the phone app is added to the home screen without going near an app store. The tablet by the door is set up once and then left alone.
Can we try it with our own data?
Yes, and that is what we recommend. Bring your people in from a spreadsheet, from your current system or straight from payslips, and you will be working with real data in under half an hour. For up to 3 employees it is free; beyond that you need a licence, and your first purchase comes with 60 days money back.
What happens when someone forgets to clock in?
They ask for it themselves: a correction request with a reason, which the approver sees next to the original. Every change lands in the audit log with who, when and what. Nobody rewrites an hour without leaving a trace.
Free for up to 3 employees, forever
Up to 3 employees, no deadline and no card, with every feature except the AI assistant. You can try every paid module except the AI assistant in the demo first, with sample data. And on your first purchase you get your money back within 60 days if it does not fit.
Questions? Write to time@irot.com. We answer on working days, usually by the next one.